Xero Cert 1.mp4

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Extra layer of security

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2 year zero account

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So let's take a moment to look and see how we set that up

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So we can see here that I do already have mine set up

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So I'm just going to switch back to the slides to show you what that I look like for you

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Oh, and all you'd have to do is just you'll see set up multi-factor authentication, right over here

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If you haven't set it up yet

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So if you do have a smartphone, you'll need to get an authenticated rap, either our offense Decatur app, which is called 0, verify or a third-party authentication app like Google up at Decatur

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And using 0, verify it eliminates

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The need for coat

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It'll send you a push notification to your phone for a fast and easy way to authenticate your login

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You search 40 verify in the app store on your phone and then download the app to your smartphone

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Your dad open this year over there, by app on your phone and scan the code, that would be a super similar process

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If you're using another third-party authenticator app

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So, from the multi-factor screaming zero, you can scan the barcode and enter the key

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Can a Cota be generated? He'll then be prompted to set up security questions and answers

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You can enter an alternative email address as a backup

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Can confirm my email address? And then you are all set up and ready to go

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And this is a really great step for an added layer of security on your zero account

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So we're just going to come back to my account settings page here

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The other thing we can do from this green is we can choose our log and preferences

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So we could say that when we login, we wanted to be the last organization

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I was in or could be 0hq client

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I do also want to highlight our award-winning support and learning center eurocentral, which we can also access under our initials drop down

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So then we'll just click our initial here

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And then you'll see it learning at 0 Central

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So we'll just click on that

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And this is where you can access support articles

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Sign up for webinars, take selfies courses and you can contact our zero support team

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You may have noticed as well that the interface of 0 Central has been updated for a more modern and accessible experience and 95% of your questions can actually be answered 30 Central for a more tailored

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experience

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You want to be logged into 0 Central as it will learn about you as you go

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So it'll track your learning and your submitted support ticket

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And you do also want to make sure at the bottom here that you do have the region set correctly

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Sometimes what happens is if you're on a VPN it may have switched your region

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So you do want to check that

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Region is correct

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You are getting Canadian specific content and the right Canadian assessment as well

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So there are two tabs at the top here at the first one is the support tab

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And this is where you'll find support articles and troubleshooting guides

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So let's say, I wanted to learn a little more about the GF thst return on zero

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I could go ahead and type that in

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And I'm going to get applicable articles and we always recommend searching on zero Central before submitting a ticket with her support team, because it is a really great self-serve, option, and you can get the answers,

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you need, right? When you need them

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so let's say I take a lunch here and Let's do this article

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Still not finding what I'm looking for

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No problem

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You can contact your support just at the bottom here

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And you'll just fill out all of the information here

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So what you need help with a topic? Try to add as much detail as possible

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So then our support team does hot

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They're what organization it is

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You can also invite your support into your organization

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So then they can take a look at exactly what you're having trouble with

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I mean you can also share it with someone as well

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So let's say both you and a colleague are both working on a specific zero account and you want to share the answer with the colleague as well as you can add them in there

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And as a partner, you also have the benefit of your ticket being pushed to the topic you to be answered as soon as you can

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The next time over the learning tab

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Is where you have access to our self-paced course and can sign up for live event

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So you could search by topic the same way we did in or so, I searched through the search bar the same way we didn't support, you could Browse by topic, choose a learning program

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We see here are in progress

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So like I mentioned earlier when you log into 0 Central, it'll track your progress to, let's say, you get halfway through the course and you want to come back to it

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You'll see that here

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You'll see our upcoming Live Events

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You can sign up for another webinar

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And then you also see recommended courses

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So these are going to be based on the courses that you've taken in the past so we can recommend some courses that be a really great next step for you

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And your central does also have content on business related topics

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So we have content on things like marketing leadership, Wellness

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So definitely check some of those out

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The other thing as well in the top right corner here, if you click on the little icon, you also see my cases

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So, went to submit a support to get

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You'll find that under my cases and you can come get a cake with our supporting there

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So maybe you still have a question or maybe they need a little more information from you

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You can communicate with them for my case and you will also be able to see your previous cases

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So maybe you're having the same issue again and you can't remember how you solved it last time

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You can just come into my cases and take a look at that again

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So back in 08 Q

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Let's take a look at a few of the tabs on the top here and how they can create efficiencies for your practice

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The first time here is our client stop and this is our centralized list for all your clients

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So that's going to be those who are on zero and those not on zero just yet as well

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So here you can see, I have a few clients and they also have the option to go to zero and that'll take me to 30 organization

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If they weren't already on zero, you wouldn't see that option the way I hot here

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And having all your clients on this Central, Islip keeps your practice streamline and allows all your clients to use the reports available in 0hq

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You can also customize the column here

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You can decide what information you see on this list, like maybe you also want I'm subscription type

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You could add that in there

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You can also create client groups

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So here I created some for my bookkeeping clients

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You can also filter

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And then you also have the option to export this list as well

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And this is where you would add your clients in 20 to be able to select the chart of accounts template of their organization

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And we will be going over that in some more detail and a little bit

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Next is the report time here

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So this is where you can create an access report template for your entire practice at the firm level

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If you don't see the reports have it just means you haven't been given access at the practice level and you just need to be added

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You can see here that we have some templates that are ready to you

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Let's look at this, sole proprietor as an example

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So here you can see all the enota street or information populated we can open this drop down here to look at some others

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Or we could go through using the directional

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Arrow keys here

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We could also customize the date range

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Banana under the options menu here

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You can publish preview for a client's

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If you wanted to see how it would look for a specific client

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You can do that

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Or you can also rename the template

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And once you've edited it, you can save it as a dropped or make it ready to use

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And the edit layout button in the bottom left corner here

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That will allow you to do further customizations to the report, but we will be covering that tomorrow in day 2

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Next is the active

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This is a really great place to communicate with your client

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You can create questions and send them to your clients who can then log into a secure environment and reply directly to you

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You can say goodbye to those never-ending email threads

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It can all be done from here and you can also see the status of those questions

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Actually have they stopped

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I'm so here you'll be able to see the staff were invited into your practice and what type of permissions they have to just click invite staff

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If we wanted to make a staff member

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And then last under the practice top is where the chart of accounts Library lives in 0hq

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And this allows for a more streamlined process to add a chart of accounts to a client's, use your organization

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And we have had quite a few exciting updates to the section

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So I'll walk you through some of those, you can select and use the provided template delicious going to a Charter account

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We can also make copies and customize a template or newly released

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You can import a charm account template through a CSV file

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So first, there is the charm account templates here

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And they do use the 4 digit code system, which is a little more consistent with Canadian company

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So we looked at this one here

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We see that kind of account template

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And let's see, there were just a few changes that you wanted to make the template for further customisation

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You could create a copy of the template

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Let's make a copy of this one here

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And we'll just call this example

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And so now I have this chart of accounts here and I can make those few minor edit

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So let's stay here

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Maybe

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I actually wanted to remove just a few accounts here and maybe this one here and let's do this one

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Well, I can go ahead and delete those accounts

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I know we also have the option to add a new account, so I could go ahead and add a new one

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Or maybe I just need to make a minor edit to one of the account

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I can go in and make that edit

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That's going to save you from creating that that template all over again

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When you just needed a few minor changes

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You can just go ahead and make those

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I'm a newly released you now, have the ability to import a chart of accounts CSV file directly, 20 issue

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Don't, let's give that one a try

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We're going to hit the green import template button in the top-right here

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Let's call this one

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Call this custom

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And then we would just need to drop our file in here

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If you don't already have the template, you can get that here

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And I do have a file example here so I can just show you what that looks like

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And what field you would need to hide

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Do the file, you import must only contain the supported field and it does need to be in the same order as to template any fields that are marked with an ostrich are mandatory

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The some of the information you enter like the tax code needs to exactly match the equivalent in zero and do know

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That system accounts can't be added on the import file, but they will be created automatically in the zero organization and zero Central does have a little more details on this if you need it

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So then what we can do is we could just select our file here

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Apple open up

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And his Dave

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And now I have my custom chart of accounts template there and similar to the example

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We looked at before, you can add delete and copy account

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You can edit them all those same permissions there

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I want to set up your template

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They're ready to use for any new

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Which cute? The example, if I was ready to add one of my existing clients, 20, I could come back over to my client's house

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And then I see my client here, who I'm looking to add to your girl

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I'll go to the three little dots at the end of the road here

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And then create a zero organization

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And you'll see here under what chart of accounts would you like to use? You can choose an option here? And we see that example, custom chart of accounts that we just created and we can choose

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that

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Then from there, we can either start a trial or we can buy now

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And that we would have that customize front of accounts, template already added to their zero organization

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Do you think me a chart of accounts library in 0hq allows for a more customized experience when getting your client setup on zero? Then the last thing I want to show you also under the practice,

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tab is the overview

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Do Under the overview

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Here, you'll be able to see things like, who your account manager is UT, but just right under here

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And if you aren't seeing any information on this page, the way I'm not, it may mean that you need to add clients before your assigned account manager

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You can also get to the demo company from the practice time

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And the demo company is a really, really great resource

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And it's actually one of my personal favorite feature

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Has anyone had a chance to try out the demo company yet, but your hand up if you have Perfect

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See a couple people there

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Excellent, good to see some people have tried it out

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Do it for those who haven't with the demo company is is it's a fictional company that's preloaded with data, where you can try out different tools and workflows before implementing them in your actual your organization

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It's also a great way to show a client the features available in 0 and this is because the demo company can be reset whenever you would like

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It does reset itself every 28 days, but you can also do a manual reset

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So let's say you had a full day of potential client meeting and you wanted to be able to show them zero

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You could come in here and just reset the demo company before each meeting

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And we are going to be using the demo company from most of our example today

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So let's go ahead and get started

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So when you log into the demo company, you'll come to the dashboard screen is clean and simple to navigate

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And the dashboard shows you a quick overview of how the business is doing

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So we can see over here, our bank balances

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We can see our invoices that are owed to us, are bills to pay as well as an account watchlist

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Any count, watch list is great to put accounts on that would be helpful for your clients to keep an eye on it

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So maybe that's their sales tax or their entertainment and it will show you how to add accounts to the W West a little bit later

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Go back up at the top here

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You see our menus

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So we have the business time and this is were more of the day today features are, this is where you're going to find things like your invoices and your Bells

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Next, we have the accounting job

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And this is where more of the accounting functionality is still find things like reporting manual journals, your chart of accounts

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Those are all things that are going to be under the Big Top

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I know we have any contacts tab

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So here you can add both your suppliers and customers contact information

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And then last over here, we had this little plus icon

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And that's where you can quickly out of transactions

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If you quickly wanted to add an invoice or a bill, you could just come in here and create that

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The first, I want to set up our organization settings

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It's going to be important for us at the accountant or bookkeeper to make sure that the client is setup correctly right from the beginning

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So, let's go to the accounting top and then we're going to go down into advanced

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Under advanced settings

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You'll see Financial settings

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So, since we are in the global demo company, the default currency is in US dollars, but in your life Canadian organization, and you'll likely have that set to Canadian dollars

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Here, you can set the financial year-end

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You can also set your sales tax basis

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Most businesses use accrual, but you do have the option to also do a cash basis or done

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If you'd like

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For the tax ID number you can enter in your clients 9 digit tax number

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I like for the display name is whatever talks their recording

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So maybe it's just thst or both

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And then you can also select the tax

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And the Soul line up with the reporting frequency, which people go into in a little bit as well

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Then we have our tasks default here

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We usually recommend tax exclusive, but you can choose whatever works best for your client

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I'm just going to choose taxes

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And we will be going over setting up tax rates a bit later when we look at some of those Canadian specific features

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The other thing you want to make sure I'm here

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Is that your timezone is correct

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The reason for this is, it will be used for time stamping on transactions and the audit Trail as well

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If you are using a currency conversions

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I'm in the last little section here is locked date

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The Walking Dead stop data from being charged, from being changed for a specific

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You do need to have the advisor role to set, lock date

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And there are actually two different types of lock dates

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So the first one here is a soft lock date

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And this means that those with a standard roll and Below, can't post

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this would be useful at times, like month end or year at Don't say someone does create an invoice after the state

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What's going to happen? The invoice created before the softlock date would be posted as a draft and it won't actually Hit The Ledger

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The second here is a hard lock date

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And this is where no one can make any changes? Your end would be a really good example, of a time where you might want to lock both

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You may also be wondering what if I made a mistake, or maybe I forgot to approve an invoice

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And I need to go in and make some changes

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Well, as the advisor, you do have the permission to remove the lock date

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You can go in fix the mistake and then you can read lock it

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So now that we've made the necessary setting adjustments to our clients organization, we're going to want to spend some time on their chart of accounts

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We're also going to find our chart of accounts under the accounting tab

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And advance

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And again, we'll find them under the advanced settings and are chart of accounts

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And you can also star off any of these that you would like to have quicker access to

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So because I have that one start off

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I could find that under my bed section here and go directly into my chart of accounts

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The chart of accounts in need demo company is a default chart of account

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So that's why you'll see that three-digit code here

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But as we saw with the templates on 08 cue, you can add the four-digit account in a live Canadian organization

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The tags up here, allow you to filter by account type

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We can also see the tax rate associated with each of the accounts and the year-to-date

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And I've mentioned, you can customize the chart of accounts list here at the client level as well

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So, let's see how we can add a new account

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So we'll just click add account

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And I'm actually going to have an account for unsee respond because I'm going to use it a little later

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So I'm going to set it up as a current asset

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And this is really important because it does impact where it shows on your financial statement

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You want to make sure you do choose the right one

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I'm going to make this 125 and when I Tab out, I see that lights up, green

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Just letting me know that I haven't use this code yet and it is available

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Then I'm going to name this unpresented funds

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And we're going to keep that as tax exempt here

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I do want to enable payments to this account and I'm also going to show it on the dashboard watch list

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So it appears on that account wash that we start earlier

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And then, I'll head state

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You can also edit an account if you want

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So, let's say we were looking at our expenses time

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And we're looking through some of these

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I made we notice superannuation

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So it's not really a term

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We use in Canada

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So I'm actually just going to change this to benefits

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I can come in here

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And we can also change that description

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Perfect

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And then there's also the option to have a reporter named

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If you'd like the account have a different name on report

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You just click that here

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And the description is always helpful to ensure consistent coding

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Especially if you do have clients, Cody and Sierra

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And again, if we wanted to show this on our account watchlist, all we would have to do is show on dashboard watch list

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You may also notice that there's a padlock icon next to some of the account

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So these are locked as system accounts and it's because certain transactions have hit or clear at the account

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And locked accounts

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Do you have a specific purpose and they cannot be deleted or archived? So if we have her over one, we can see what the purpose is

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So let's say I wanted to take a look at my office expenses year

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I hover over, we can see that, there's actually a repeating transaction on this one, and that's why we can't delete or archive it, and why it's locked

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Do frogs a fool with this one that does have the repeating transaction

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We would need to go and remove the repeating transaction first, and then we would be able to go ahead and archive it

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We also clean up the accounts before the client starts posting

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For example, I might want you maybe I want to Archive international travel and unfortunately looks like international travel is not going to be a common thing quite yet

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So we're going to go ahead and archives

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Archive

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And hit, okay

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And hopefully we will be able to do a little more international travel again in the future

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So no problem

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I can come back in and I can restore that account and make it active at a later date if I needed to

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You can also add a bank account from the street

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So I'll show you how you can add it here, and you can also add it in my bank account screen

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So let's add an employee's business credit card here

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We're just going to hit add bank account

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This one is nrbc account

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And this one we're going to call John credit card

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We can pick our account code

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C-130

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And we can also choose our account type

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This one is a credit cards that will choose credit card

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I didn't that information there and then we'll hit continue

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Imperfect

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We have now added John's credit card in Going to take a quick peek at the chart here to see if we have any questions

00:29:51

Alright, perfect

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So now we're going to head over to the conversion balance

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It will allow you to set a date for when your client will start using zero for their day today transactions

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so, if we go into again, our accounting Tab and advanced And then we go down into the kind of burgers are balances

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And the conversion balance feature in 0 is useful, when your clients prior-year hasn't ended yet, but you want to get them up and running on zero

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The first thing we want to do is we want to add our conversion date here

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And in a perfect world, you would want to convert at the start of a financial year

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However, you can convert at any time but it is important that it isn't in the middle of a sales tax reporting

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So another good time would be after a sales tax reporting

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Like the beginning of a quarter

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Do you want to choose the end of a reporting

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Just to make things cleaner? Nevermind sample, I'm going to stay January and will do a 2020

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And hit save

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So, I'm going to want to add my balances from December 31st

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And the only transactions I should be entering before the state or unpaid invoices and bills

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So now we can see that the top here has updated the date

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And we can show all accounts

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And here, I can see all my accounts

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So there's no need to create manual journal entries because you can just come back in here and make those adjustments

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So next thing, we're going to do here as we need to add in our bank balances

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And for the bank balance, you want to use the bounce on the actual bank account and not the accrual balance from the previous accounting system

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And the reason for this is, we may have funds that we put through the accounting system, but haven't cleared the bank yet

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So this means when the statement line comes through the bank seed, we will have accounted for it twice

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If we don't use the actual bank accounts, and of course, we don't want that

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So now, let's say the previous accounting system is showing the savings account balance as 2550

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But we want to enter the actual bank balance as shown on the bank statement on December 31st, which was actually $2,000

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And why might those turtles be different? It's because we have a transaction that hasn't cleared the bank yet

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So I want to do a one-time allocation here

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So what we're going to do is work on but our outstanding amount of $550 in that unpresented funds account

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Up there

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That's right at the top

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The last 550 and our bank was 2000

00:33:18

And since this outstanding amount here is a deposit, will put it under debit

00:33:23

But if it was an outstanding check, when we just put it under credit, you don't want to start reconciling until you've added your accounts receivable and accounts payable

00:33:34

But for now, we're just going to leave our accounts receivable and accounts payable at zero and we'll come back later when the client has finished their year-end to add in those figures

00:33:45

And then you may notice down at the bottom here

00:33:48

We are not balanced

00:33:51

So, what we're going to do here is we're just going to adjust our retained earnings

00:34:03

Here we go or balanced, perfect

00:34:05

We can go ahead and save those

00:34:13

So now back up at the top here, you'll see the comparative balances button

00:34:20

So, if we had

00:34:23

0 allows you to enter prior-year computer comparative balances for as many years as you'd like, so this is going to be super helpful

00:34:31

When you're moving clients over to Gerald without all of their transactional history

00:34:37

Do you want to use their statements to enter the balances for each year? And then you'll be able to pull reports to compare the previous years? If we head back over to our dashboard

00:34:55

But take care of that $550 that we had

00:34:59

So we can see here under

00:35:04

Unpresented buns here, that we have that $550

00:35:11

If we go ahead and click in to reconcile our savings account

00:35:19

Received from Rex media that $550

00:35:23

So we're going to do if you want to fill out the who so that was Rex media

00:35:30

Will put in the accounts

00:35:31

That was the unpresented funds

00:35:36

And then, for why, I'm just going to say that this was an outstanding deposit from a previous system

00:35:46

And then we can go ahead and we can click okay to reconcile

00:35:54

And now if we went back to your dashboard

00:35:58

Under account watchlist, we see that the account has been cleared out and is now at zero, that's exactly what we wanted

00:36:07

So now what are we going to do with that unpresented, buns account? You probably don't want clients posting to this account

00:36:15

We're going to go ahead and archive it

00:36:17

So we're going to do is come to our accounting tab into our chart of accounts

00:36:25

I never going to find that account here and we're just going to hit or Kai

00:36:35

And as I mentioned earlier, you can make an archived account active

00:36:39

At any time, if he did me make little mistake and maybe you just need to use it again, for something else

00:36:45

No problem

00:36:46

You can bring that back

00:36:50

So now, let's say that the client has their accounts receivable completed

00:36:54

We're going to want to go back to our conversion, bounce screen, and enter

00:36:58

In that balance

00:37:00

Welcome back into our conversion

00:37:02

Balance is I will enter in that balance

00:37:11

So, if we come down to our accounts receivable

00:37:18

Dash of 21,000 in outstanding invoices

00:37:21

We're going to add that in there

00:37:28

Now, we come back to the bottom

00:37:30

We again are not balanced or just going to adjust that retained earnings

00:37:39

And we're balance now

00:37:40

Perfect

00:37:42

And we'll go ahead and click save again

00:37:48

So this time you'll notice something a little bit different

00:37:50

This time

00:37:51

It didn't just save for us, it actually flag that we're out

00:37:56

So we'll want to do an import of those outstanding sales invoices that make up that $21,000

00:38:03

And if it was just one invoice we could just go ahead and manually enter that no problem

00:38:09

You just go ahead and add that invoice

00:38:13

But if you do have more, it is a lot easier to just import them on the sales screen

00:38:19

I'll show you how you can go ahead and do that

00:38:22

Do we have the business time here? I know we go down into our sales overview

00:38:32

We can go ahead and hit that import button

00:38:38

I do have an import file ready

00:38:40

So I can just show you again with those feels look like and what does need to be filled out? The sum of the field are mandatory and some you don't need to worry about

00:38:53

One thing you might notice right away, is that customer 3 is on here twice

00:38:57

And it also has the same invoice number

00:39:02

So, the reason for this is that there's more than one line item on

00:39:07

This invoice will need to break out each line for invoices that do have multiple lines

00:39:13

I know we have our invoice date here and we have our due date

00:39:23

Aladdin, the description field because of distortion field is mandatory

00:39:30

Will a dinner quantity? Unit amount? Our account code and tax type

00:39:38

And I have tax-exempt years since I've already accounted for sales on the conversion valve screen

00:39:45

Do we have our file here? We can go ahead and in, Florida

00:39:49

And if you did need the template, you can download it here

00:40:00

Albertsons

00:40:04

Import

00:40:10

These invoices will come through as a draft and won't actually Hit The Ledger until they're approved

00:40:16

They will go ahead and complete that import

00:40:21

And over here, back on our invoices screen

00:40:23

We see all of them as draft

00:40:27

We can go ahead and make sure that they did come through correctly

00:40:30

First

00:40:31

Let's use that customer 3, as an example

00:40:35

Perfect

00:40:36

We see both of those line items there

00:40:38

That's exactly what we wanted

00:40:41

So now we can go back and we can go ahead and choose all three of these, and we can approve them

00:40:52

So now The Ledger and will be balanced and you would follow the same process if you were doing accounts payable bounce as well

00:41:05

So we are almost at the top of the hour here

00:41:09

So we're just going to take a little break

00:41:14

CC will take a little bit of a longer break just so I can help get through some of those questions that have come through, will take about a 5 to 10 minute break here

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I only want you se tu não é que ficou o Veríssimo fishers e um bom feriado ficaste até logo I was going to quickly switch over to a Canadian example here

01:00:14

The first one I want to go over his checks

01:00:17

Can get two checks by going to the business, Tom

01:00:21

And then all the way at the bottom, you'll see checks

01:00:26

So, we understand that your clients might not be ready to go completely paperless and he might still be using checks

01:00:32

You can customize the way checks look by just hitting edit check styles

01:00:43

Then we have options and edit and we can move around these

01:00:49

We can change the layout

01:00:55

We do find that free printed stock does work

01:00:58

Best for Canada

01:00:59

We can change the font

01:01:01

We can also change the date for my here

01:01:04

And what's included? Send Jessica Lowe

01:01:11

We also see departures and again, you can choose what is included on that

01:01:23

Do another Canadian specific feature is sales tax

01:01:28

Do we go to our accounting tab here? And then, we going to Advanced

01:01:43

My internet's going to be a little slow today

01:01:46

And then under advanced settings

01:01:50

We see tax rates

01:01:55

So as we can see, Zero has the tax rates already set up for each province or territory in Canada

01:02:01

And you might also notice for the Ontario example here that we have to race for each

01:02:11

So we have one for sales and one for purchases

01:02:14

There is the option to have a custom rate as well

01:02:19

And all you have to do is hit new tax rate for that

01:02:24

However, it is best to edit an existing rate

01:02:28

If you do need to make changes and this is because if you don't, if you don't set up the new tax rate correctly, it won't flow through

01:02:36

Aren't you? The gft Hsu return or any of the other reports and we will head into the GF thst return next so I can show you

01:02:49

Switch over to a different organization that will have a better example here

01:03:00

So we're going to go under our accounting Todd

01:03:03

And this time, we're going to go in to report

01:03:10

and then under the taxes section

01:03:17

We'll see the GF thst return

01:03:25

So in the return dashboard here, you can see the attacks

01:03:29

We can see the status and then if there's an amount owing Road

01:03:35

If we click into a return, so let's use this one here

01:03:43

We can see all of those numbers and that if we go over to the next tag, transactions by line number

01:03:53

You can see what transactions make up each line

01:03:57

And you can also see transactions that are not included

01:04:04

We come back to the face at the return here

01:04:10

You have a couple options at the bottom

01:04:13

Here

01:04:13

You can save as draft

01:04:16

Maybe you're still working on it and you want to Circle back to it

01:04:19

You can just save it as a draft

01:04:21

Or you can also finalize it but they are now ready to submit a return with the CRA

01:04:27

You can go ahead and finalize that

01:04:32

We come back into our report

01:04:35

We've recently released a few more for other provinces as well

01:04:39

And again, you can find those under the tax and balances section

01:04:45

Let's look at the British Columbia 14, another example

01:04:51

Dolores is going to look super similar to the GS thst one

01:04:57

I can if we click into 1

01:05:01

We see all the boxes there

01:05:06

If we go over to transactions by boxer

01:05:10

We can sort by column

01:05:13

We can also filter as well, so we could see just a specific box or maybe want to see transactions

01:05:21

Not loot

01:05:21

It is a really great way to see if there are any mistakes

01:05:26

Maybe you noticed one that hasn't been included, but actually should have been included

01:05:30

Then you can go ahead and edit that

01:05:40

And then we, do you still have one more

01:05:48

We do still have these sales tax report as well

01:05:52

We do have webinars running for each of these returns

01:05:56

So if you had over 20 Central and that live webinar section, you will find them all listed there

01:06:03

Who's going to head back over to our demo company? So, back in the demo company, we're going to take a look at contacts

01:06:15

So it's just the last one here

01:06:21

We've recently made some changes to the contacts section

01:06:25

So this is going to be everyone the business interacts with Along the top

01:06:32

You can filter for different types of contacts, or we can search for a specific contact

01:06:39

Aduro, will automatically group the contact as a customer or supplier once a transaction occurs, when you first add them all and they are going to show under this all category

01:06:50

But then once you either create an invoice or a bill, they will automatically go under either customers or suppliers

01:06:58

You can also create groups for your contacts if you want to organize further, or if you want to bulk invoice them

01:07:05

Example, let's say you have a not-for-profit client that has an annual subscription fee

01:07:11

You can go ahead and create a group with all the customers and then you can send one and waste to the whole group in just a few clicks

01:07:21

Another thing you might notice here, if we take a look at Bayside clubs, you'll see that there is no amount shown for you, owe them as well as they owe you

01:07:32

So they are both A supplier and a customer but we have that here, as one contact for a more streamlined list

01:07:41

If we go ahead and look at Bayside Club here

01:07:47

We can see all the details of this contact

01:07:50

So we can see down here the activity

01:07:55

We can also see notes

01:07:58

Email

01:08:05

And let's say that that contract that I mentioned earlier, that I hadn't filed is actually for Bayside club

01:08:12

We can click on this little style icon at the top here

01:08:17

Alamo select from our file Library

01:08:21

We want

01:08:22

Service agreement and we're going to add a file

01:08:26

So anytime you see that little icon that does mean you can add a file the perfect

01:08:33

Now we have that there for a reference

01:08:37

You can also view map

01:08:38

So maybe you were actually going to meet the client or maybe you were doing a delivery if you can be right there

01:08:47

What are needed to make a few changes

01:08:49

I'll just hit edit in the top right corner here

01:08:54

And here we can edit the details as needed

01:08:59

Another nice feature here is you can actually add five additional emails to include with that contact

01:09:05

So let's say there is more than one person at the business that you are in regular contact with

01:09:12

You can add them in there and you can also say if you want to include them on the emails or not

01:09:19

If we scroll down a little bit

01:09:24

We can also add a default account

01:09:29

We could add a default tracking category

01:09:35

And we could also add a default tax rate

01:09:39

And this is really going to save us time when we go to invoice the client, and we can always make changes on the invoice level

01:09:47

If we needed to make a one-off change here and there

01:09:52

Another nice thing that we can add is credit limits

01:09:56

So let's say I have someone and I want to make sure that they don't spend over or they don't have a credit of over $1,000, so I can add in that thousand dollars there

01:10:08

And that I can choose whether we want, do not block sending invoices past credit limit, or maybe we actually want to block, sending them any more invoices

01:10:18

If they're past this hundred-thousand-dollar 100,000 just $1,000 that they are

01:10:26

And we'll just go ahead and save all of this

01:10:33

Next up, we're going to go over products and services, so we can find those under the business tab

01:10:41

And then down here

01:10:42

We'll see products and services

01:10:49

Lucas is zeros light inventory feature, which works with average cost only if you need fifo, you can use one of our many third-party apps available through the marketplace

01:11:01

And selling a product and service items makes creating invoices and bills and 0, very streamlined process

01:11:08

There two ways Euro, keep track of inventory

01:11:12

There's tracked, an untracked

01:11:16

Truck inventory, helps you to manage the quantity of stock on hand, and the value of it on the balance sheet

01:11:24

Let's look at an example here

01:11:27

Let's look at this

01:11:28

Large black T-shirt

01:11:30

We can add a photo if we want

01:11:39

And we could also under, we recently, change the screen here

01:11:46

So let's say we need to make an adjustment

01:11:48

We can just hit new adjustment

01:11:54

And here we could stay

01:11:55

Let's say this client did inventory and found out that one of the t-shirts is actually stained

01:12:03

And of course, we're not going to sell this damn t-shirt

01:12:06

We need to go ahead and make that adjustment

01:12:10

So we're going to say, decrease the quantity by 1

01:12:16

We want our adjustment account

01:12:19

Let's do cost of goods sold

01:12:23

And for reference, I'm just going to say that it was stained

01:12:28

And that will hit next

01:12:31

Will review that looks right

01:12:32

And post that adjustment and now that's updated our quantity on hand

01:12:39

We could also archives the item, and we can also edit if needed

01:12:49

Then we come back to your inventory page here

01:12:53

The next one is on track inventory, and this doesn't keep an item count, but it's used for sales purchases or description, only items

01:13:01

Let's use this example here

01:13:08

Don't let's say we have this book here and it's actually selling way more than we expected

01:13:12

So, we actually want to go ahead and track this now

01:13:17

One thing you want to make sure of is that you do want to make that change, because we can make an uncracked item or service truck, but we can't make something but shocked untracked

01:13:30

I will go ahead and added this item

01:13:34

And I just want to hit track inventory item

01:13:39

You want to set your inventory asset account? It will also update the cost of good sold

01:13:50

Perfect

01:13:53

And then we can go ahead and pay it stay

01:13:59

So now that we have moved it over to tract, we wouldn't be able to move it back to an untracked item

01:14:05

We do want to make sure that that is what we want to do

01:14:13

Do the other thing as well is this doesn't make it easy to see the cost vs Dale

01:14:18

So like for example with these golf balls here, we can see how much the client bought them for a week and also see how much they're selling them for

01:14:29

You can also add your services in here

01:14:32

Like we see what these project management ones

01:14:36

You could also add in

01:14:38

So let's say you had a subcontractor, you could add in their daily rate under the purchases section there

01:14:44

And all of this information does pull through into invoicing

01:14:48

So it'll all fill out and your client can be out on a job and easily and correctly

01:14:54

Make an invoice and send it out right there

01:14:57

And then I told like this are really Making invoicing easy

01:15:02

And it also leaves less room for error, which is always great

01:15:09

If we go back on our dashboard year

01:15:16

And we look under invoices owed to us

01:15:20

We can get a quick snapshot of the sales just straight from the dashboard here

01:15:25

Let's click into the awaiting payment

01:15:32

Here we can see a list, a list of invoices that are awaiting payment

01:15:38

The expected payment date over here is a really, really great option

01:15:43

You can add in notes as well

01:15:45

So let's say I spoke with Marine systems today

01:15:50

And they actually told me that they are going to pay on Friday

01:15:55

So I could say spoke to John

01:16:01

Orangutan, Friday and Bullhead

01:16:13

So this is going to be really great for record-keeping and her forecasting as well

01:16:17

So let's say, I also received numerous checks through the week and there were various and Boyce's and we would like to have that one deposit be allocated to the different invoices

01:16:31

We can then go ahead and do a Bosch deposit

01:16:35

So let's select the invoices that be on here

01:16:39

So let's do with your big five club and will also do Ridgeway Universe University

01:16:48

At least we're both paid by checks

01:16:52

We're going to go ahead and head deposit

01:16:56

Actually look sidewalk will do 3

01:17:04

So now, I created my box deposit here will want to add our payment date

01:17:10

The reference number so that can be who deposited the check at the bank

01:17:13

Or in this case

01:17:15

We'll just a deposit by ATM

01:17:21

And we want to select the bank account that the check, the checks are deposited into

01:17:25

So, in this case, it was my business bank account

01:17:29

Show me want to add a reference or check number

01:17:38

And now we have our backs deposit created

01:17:44

We can go ahead and hit deposit

01:17:50

Are we now also have the option to print this deposit which is really great for record-keeping

01:17:56

So if we went ahead and hit select print deposit PDF That's going to go ahead and download right onto my computer and I can open that

01:18:09

And see the Box deposit

01:18:15

The other thing that's really nice with this as well as you can also send receipt

01:18:20

So this allows you to send an acknowledgement of payment receipt to your customer and you can use the templates that we set up earlier to make sure the branding is consistent

01:18:30

And then, you can also send a copy of that receipt to yourself

01:18:33

So just at the bottom, you'll see, send me a copy

01:18:39

After the deposit has been made, you can attach a copy of the receipt from the bank, just right here

01:18:46

So Dan, anytime you see that little icon, there

01:18:49

It does mean you can add a file

01:18:52

And now let's say we actually need to make some edits to this batch deposit

01:18:57

No problem

01:18:58

You can do that by clicking on the options button and then just edit batch

01:19:05

So now we're going to take a look at the sales overview, which is going to provide a snapshot of the status of invoices and quotes

01:19:12

So we're going to go to our business time and it to Sales overview

01:19:19

So here's where you can search for and edit existing transactions

01:19:24

We can create new ones or send customer statement

01:19:29

We can see the graph here for an estimate of money coming in based on the invoice, due date, or expected date like we added earlier

01:19:39

We can also see which customers are worse than most and what's overdue

01:19:48

I take a quick pause here to see if there's any questions

01:20:25

Perfect

01:20:26

Looks like Blair has it covered

01:20:27

So if we go ahead and click on the new drop down here, we have a few different options

01:20:37

So we can create a repeating invoice down here

01:20:41

Just a regular invoice, a quote

01:20:44

And you'd want to create a repeating invoice

01:20:47

If you have an invoice that is sent to a customer on a regular basis and it mostly has the same details

01:20:53

So, let's see what that will look like

01:20:59

So we do have three options here for the repeating invoice

01:21:02

We can save as draft

01:21:04

So what's up? That's going to do is it's going to create the draft invoice for you

01:21:08

Each

01:21:08

Let's say you have it set to month each month

01:21:11

Then there's a crew

01:21:13

So what this is going to do with its going to create the invoice and approve it for you

01:21:19

Or with the last option here

01:21:21

You actually are going to take it even a step further

01:21:24

And you can have that invoice created for you approved and automatically sent out to your customer

01:21:31

For now, I'm just going to save this as a draft

01:21:35

So we're going to add in our due date here

01:21:38

So we want this invoice is going to start on December 8th, and we want it to be

01:21:44

Do say, 10 days of the following month

01:21:50

We can also add an optional end date if we wanted here

01:21:54

So maybe we had a three-month contract and we just want this to repeat for three months

01:22:00

He could do that here

01:22:02

This invoice is going to be for

01:22:06

Carlton functions

01:22:09

A land from the drop down here

01:22:12

We can choose one of our options here in this is because we already set those up in our products and services

01:22:20

So you can see how that that would be a better time here

01:22:25

And I mean, we choose that you can see that the fields are automatically populated for them, which is great because you do need the description field before you'll be able to approve an invoice

01:22:35

That is one of the mandatory

01:22:38

So, let's go ahead and hit stage

01:22:46

And now, if we go back to the all talk here

01:22:55

Once we have the invoices, the way we want, we can click into one of them

01:23:00

Let's use this example here and then under invoice option

01:23:05

We have the option to go ahead and share the invoice

01:23:12

And what that's going to do is share it with the link

01:23:16

We could also print PDF or we could also email

01:23:21

And when we email it, we can also choose to send a copy to ourselves or options to get that out again or to email and we can send a copy to our cell

01:23:33

We could print it

01:23:34

And we can also share the invoice with the link

01:23:40

If we go back to our sales overview

01:23:48

Let's say we need to issue a credit

01:23:50

Now

01:23:51

You might remember that under the new drop-down credit

01:23:55

No was there and we could definitely create a credit note that way but there's actually an easier and better way to create a credit note and that's directly from the invoice for going to go over

01:24:09

tomorrow waiting payment tab

01:24:12

And let's use this example here

01:24:17

So, what we can do now is under invoice options

01:24:23

We can see add credit note to right, click on that

01:24:28

And then we can just go ahead and remove one of the lines

01:24:34

You'll see here that it shows credit note

01:24:37

Perfect

01:24:38

And it's also, if we approve that

01:24:44

You can see that it's been updated with the new amount

01:24:48

Do it does mention the credit note here and then we can go ahead and email that out or we could share it using that link

01:24:57

We could also under invoice option

01:25:00

We could copy it to a new invoice if we want it

01:25:07

And wanting to know when you are creating a new invoice

01:25:12

There's also be classic and a new invoicing screen

01:25:17

But this is the classic invoice and this auction is good

01:25:21

If you are in a province that has provincial sales tax, as it allows you to show the two tax rates on the invoice

01:25:28

Alternatively, you can switch over to the new invoicing by just looking that little icon at the bottom there

01:25:36

And we are working to further improve the new invoicing and in the future

01:25:40

It will be the better option to you

01:25:42

So with new invoice saying the invoices save automatically as a draft and you're able to add a discount by dollar value or by percentage, but it won't break those side, tax rates down for you quite

01:25:55

that

01:25:56

So you are in a promise that requires that you do want to use the classic invoicing

01:26:04

The next thing I do want to go over is billed and purchases

01:26:10

So once we have all that money coming in, we are going to need to manage those bills that we need to pay as well

01:26:15

So we're going to go to the business hub

01:26:22

And then we're going to go in to do a purchase overview

01:26:29

So the screen is similar to the sail screen, we looked at, but there are a few differences that I'd like to go over

01:26:38

So we can use the graph here to view the upcoming bills

01:26:42

We can slide it across

01:26:47

Just like this

01:26:47

See any upcoming bills and we do see we have a bill coming up here and then we can just make sure we do have the money to pay that bill

01:26:59

if we go click into the awaiting payment top, Another nice thing here, is the plan date section

01:27:09

This is pretty similar to those expected dates that we added in our invoices

01:27:15

So here we can go ahead and add a plan date

01:27:19

We could also choose multiple bills here

01:27:23

So let's add one here will pay this in February

01:27:28

Spino pay January

01:27:33

And maybe this one we should probably pay in December

01:27:40

And you'll see now this schedule, a plan payment for it to pop up

01:27:45

Alice is going to be really great for forecasting

01:27:53

We can create a repeating bill as well

01:27:55

So if you hit new bill

01:27:59

New repeating Bell

01:28:02

Again, super similar to the repeating invoice

01:28:05

So this is going to be great

01:28:06

If you do have some of those bills that didn't really change too much each month

01:28:11

So you just want to have those automatically created for you

01:28:14

So again, we can add in the frequency date

01:28:17

So it's every month or week

01:28:20

The due date and the ending and again we can have this save as a draft

01:28:27

So let's say it's something like insurance and it's a monthly bill so we can go ahead and create a repeating bill and we could even send that one to approve since it's usually a fixed amount,

01:28:39

doesn't really change much

01:28:41

We probably won't need to make money at it

01:28:44

Or we can also save as draft

01:28:46

So let's it with something more like a phone bill and that can change from time to time

01:28:50

We want to save that as a draft

01:28:53

And most of it is populated for us each month

01:28:55

You might just want to go in and make a couple changes here and there

01:29:09

Do the other thing you can do as well? if we come into, Purple section here

01:29:21

You can also create a bill from an email

01:29:25

So this would be really great for those one-off bills that you might receive through email, that have a PDF attachment

01:29:31

All you would have to do is for the bill to this unique, email address here and it'll create a draft bill with the PDF attached

01:29:40

And if it's a more common occurrence than you can set up automatic email, forwarding from this contact to this email address, maybe a little time

01:29:51

And then the last thing I wanted to touch on for a billable expenses

01:29:56

Is, let's say you have a bill that actually needs to be passed on

01:30:01

All we can do is go into our bill here

01:30:07

And then we want to go Bill options and edit

01:30:11

And now you'll see assign expenses to a customer pop up

01:30:19

So we could go ahead and choose our customer here

01:30:24

Don't forget to check off the box for the items

01:30:28

So we could choose

01:30:29

Customer or we can also decide customer later

01:30:35

Do for this example? I'm just going to decide the customer later

01:30:41

And we could also assign it

01:30:43

So here we could have Financial customer or we could also assign it to a project as well and I'll just head

01:30:50

Okay

01:30:57

Take another Paws here for questions

01:31:19

All right, so that is bringing us to the end of day one

01:31:23

So now, what is assessment time? You can take the assessment today, or you can do both tomorrow if you want

01:31:31

Going to hop back in 20 Central so I can show you where to find that

01:31:37

So to get 20 Central from year zero organization, you can click on me? Icon in the top-right here

01:31:44

And then just go to 0 Central

01:31:55

And then under the learning tab

01:32:01

If we go down to the upcoming Live Events and back in 20 advisor certification, where we sign up for today's webinar

01:32:12

We go down to the bottom

01:32:13

You'll see us estimate one and assessment to do assessment

01:32:17

One is going to be from today's session

01:32:20

And we can go ahead and complete that assessment

01:32:25

I have seen a few questions come in about a recording so we don't send a recording of the advisor certification, but we do also have an option for SL space court

01:32:36

So if you did want to go back and kind of just got to refresh on something that we talked about today

01:32:43

If we go back, we can search for advisor certification

01:32:52

And then you will see that self-paced course as well

01:32:58

You can come back and look at all that information there

01:33:03

The other thing I wanted to show you as well

01:33:08

Under your little icon, in the top-right here

01:33:13

if you go under my learning, And scroll down here

01:33:22

Once both sessions are done

01:33:24

You've completed both assessment

01:33:26

This is where you will find your advisor certification and we will do a little refresh of this tomorrow, as well

01:33:32

As if you forget no worries

01:33:33

We can walk through tomorrow as well

01:33:39

I've also seen a couple questions come in about a timeframe for completing the assessment

01:33:45

So there isn't a time frame on, you can do them when you would like

01:33:48

We just generally recommend doing them kind of as soon as you can

01:33:52

While all that information is fresh

01:34:00

So, thank you so much for joining us today

01:34:02

We will see you tomorrow for a day to same time, same place

01:34:07

And you can get the zoom link through your email confirmation, or you can log in directly through 0 Central

01:34:15

And once again, thank you for joining us and have a great rest of your day

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